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Job Title:  Intellectual Property Assistant

Date:  21-Nov-2019

Littlehampton, WSX, GB, BN17 6LS

Full Time/Part Time:  Full-Time
Contract Type:  Regular/Permanent
Hours per week:  37.5
The Body Shop

When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good – that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here. 


The Body Shop, along with Aesop and Natura, is part of Natura & Co, a global, multi-channel and multi-brand cosmetics group that is committed to generating positive economic, social and environmental impact. Group owner Natura is Brazil's number one cosmetics manufacturer. Sustainable development has been the company's guiding principle since it was founded in 1969. In fact, this is an incredibly exciting time for The Body Shop. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up. 

Your role in a nutshell

This is an entry level which will support Natura &CO’s global Intellectual Property (IP) Hub team with respect to the creation and protection of the Group’s IP, the maintenance of the intellectual property database and related matters.

More about the role
  • Maintain the IP database, Diams. Ensure all IP records are up-to-date with the most recent and accurate information and relevant documents saved.
  • Work closely with global master data to create new vendors required by the IP team.
  • To raise all purchase orders for the IP team and liaise efficiently with outside counsel regarding purchase order queries.
  • To process all IP invoices, work closely with outside counsel and purchase invoices team to ensure invoices are paid in a timely manner.
  • Assisting IP Counsel in tracking spend against budget; providing updated budget reports when required.  
  • Responsible for the maintenance of the IP deadlines. Ensure timely deadline reminders are sent to the IP Paralegal, Senior IP Paralegal and IP Counsel.
  • Organise the schedule of the annual INTA conference for attendees from the IP team.
  • To manage all trademark certificates received, scan and save on the IP database and file for safe keeping.
  •  Lead on diary management for IP team including team meetings and calls with external counsel.
What we look for

You will have attention to detail, enjoy problem solving and ideally have an interest in working within an in-house legal department. Strong Excel and MS Office skills are essential as is excellent communication skills and the ability to work to deadlines.


Want to join the team at The Body Shop? Then please apply today! As well as a competitive salary, here are just a few of the rewards that you can look forward to if you join us: a 5% non-contributory pension plan, 23 days holiday, 3 days a year to volunteer in the local community, 50% staff discount and access to product sample sales, access to Perks at Work, our online shopping channel with exclusive deals & discounts, as well as LOVE money to spend on your wellbeing and personal development. We have also implemented 'Work Wise' into our HQ - flexibility of 'in-office' hours, the ability to work remotely and a new meeting charter. Here at The Body Shop we've got your best interests at heart - it's our way of saying thank you!


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