Portfolio Co-Ordinator

Your role in a nutshell

Do you have an amazing attention to detail? Can you manage and support multiple portfolios? Can you deal with suppliers, internal PMO’s and PM’s? Are you an Excel whizz?

If so, I have an excellent role that would pique your interest.

As a Portfolio Coordinator at The Body Shop, you will support the Programme and Project Managers across all Portfolios. You will have superior organisation skills, attention to detail, be good with numbers, and be able to use technology in creative and efficient ways 
 

More about the role

 
•    Takes responsibility for the support of Programme and Project Managers, assisting in work planning and budgeting. 
•    Takes ownership for scheduling and coordinating Quarterly Planning workshops.
•    Owns and fully understand the process of getting approvals within the business for Statements of Works (SOW's) and Business Cases (BCs) with 3rd party suppliers. 
•    Monitors the resources within the team and supports in identifying resource capacity risks, assists with Contractor extensions.  
•    Implements effective stakeholder engagement and communication plans.
•    Co-ordinates and represents the Project Management Office responsibilities across programmes 
•    Assists in monitoring progress against business objectives specified in the business case.
•    Assists in Programme and Project reporting to ensure clear communication across all parts of the business. 

•    Responsible for the production of portfolio reporting.

•    Identification of process absences and inefficiencies, suggest and implement improvements.

•    Implement process and report on project spend in line with budget.

Personal requirements for the role
Key performance indicators:
•    Consistent support of the delivery of IT Projects
•    Effective use of the Project management Toolkit/Methodology for assisting with Reporting, Planning, Risk and Issue Management, Budgeting and Governance. 
•    Facilitate the Management of Internal and External and Stakeholders, and ensure communication is clear for the duration of the project

Key Stakeholders:

•    Project Team 
•    Business and IT colleagues
•    ITLT
•    Finance
 

What we look for

Must have: 
•    Excellent communication skills with a strong commercial mindset and business acumen.
•    Understanding of Project Management including plans, budgets, methodologies, stakeholder management, and management of RAID logs. 
•    Proactive and tenacious 'can do' attitude to unblock issues and ensure progress
•    Management of Risk and Issues, recording of Actions, and following up in a persuasive and graceful way.  
•    Be an expert with spreadsheets and a solid understanding of numbers, proficient with developing presentations. 
•    Understanding of database analysis and migration between platforms.  
•    Proven ability to manage competing priorities
•    Comfortable with ambiguity

Preferred:
•    Ability to communicate vision and ability to anticipate future business needs.
•    Experience of the Retail Industry 
•    3rd Party Supplier and Contract experience

The Body Shop

When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good – that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here. 

The Body Shop, along with Aesop and Natura, is part of Natura & Co, a global, multi-channel and multi-brand cosmetics group that is committed to generating positive economic, social and environmental impact. Group owner Natura is Brazil's number one cosmetics manufacturer. Sustainable development has been the company's guiding principle since it was founded in 1969. In fact, this is an incredibly exciting time for The Body Shop. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up. 

What we offer in return

* a 6% contributory pension plan, 
* 23 days holiday plus bank holidays - time to refresh and recharge 
* Group bonus scheme 
* 3 additional days a year to volunteer in the local community to support the causes you feel most passionate about 
* LOVE money to spend on YOUR wellbeing - pamper yourself on us. Every year. 
* 50% staff discount and access to product sample sales 
* Access to Perks at Work, our online shopping channel with exclusive deals & discounts 
* AND - we have also implemented 'Work Wise' into our HQ - flexibility of 'in-office' hours, the ability to work remotely and a new meeting charter. 
 
Here at The Body Shop we've got your best interests at heart - it's our way of saying thank you! 
 
If you are excited by all that - you might just be the sort of person we need to help us make the impactful change the world needs within a business that invented the culture of ‘joyful collective' and everything that means and stands for. 
We have something special to offer and we’re looking for someone special to help us to do that. Show us how you can contribute to the next step in the evolution of The Body Shop. 
 
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. 

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