People and Payroll Executive

The Body Shop

When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good – that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here. 

The Body Shop, along with Aesop and Natura, is part of Natura & Co, a global, multi-channel and multi-brand cosmetics group that is committed to generating positive economic, social and environmental impact. Group owner Natura is Brazil's number one cosmetics manufacturer. Sustainable development has been the company's guiding principle since it was founded in 1969. In fact, this is an incredibly exciting time for The Body Shop. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up. 

Your role in a nutshell

As the People and Payroll Executive, you will play a key role in building a world-class employee experience, supporting the People/HR operations function in delivering the full spectrum of People services in the entire employee life cycle (including recruitment, onboarding, employee benefits, payroll, HRIS, and dashboards). You will also proactively recommend continuous improvements to our existing HR processes. This role will also support the People team in HR initiatives focused on employee experience and engagement, mental health, and well-being.

More about the role

Primary Accountabilities:

People Services

• Support the People Team in delivering the full spectrum of People/HR services for the entire employee life cycle, including recruitment, onboarding, employee benefits, execution of employee engagement initiatives, and offboarding.
• Maintain and provide professional guidance on People processes, policies, and procedures to employees.
• Process all HR-related changes and variable pay elements, including new starter and leaver information, changes of terms, role changes, and structure changes in HRIS
• Manage and follow up on employee movement process; support People Team with the generation of letters (transfer, confirmation, promotion, salary increases, and bonus letter) and employee file management.
• Provide effective benefits administration by managing insurance renewal and claims, service award administration, and benefits claims.

Management of Payroll for AP Zone 

• Build and maintain excellent working relationships with the outsourced payroll provider.
• Ensure internal standards are met for all payroll-related services and act as the first point of contact for all payroll queries/issues and audits.
• Maintain data accuracy and alignment between TBS and Outsourced Payroll provider
• Ensure payroll is in line and compliant with current statutory and legislative requirements
• Prepare and submit yearly tax-related documents eg, Form IR8A & Appendix 8A, for all staff.
• Manage workflow to ensure all payroll transactions are processed accurately and timely and GL posting for all employees.
• Verify and check payroll reports prepared by vendors and coordinate approvals before submission of bank listing to process interbank GIRO transfer of salary payout to all staff. It includes issuing bank listing to Global Commercial Cashiers for processing and cutting out of cheques for staff on cheque payments.
• Work closely with Internal and External Auditors on payroll audits.
• Maintenance of payroll files, which will allow for a proper audit trail of documents.

Reporting

• Submit reports to the Ministry of Manpower & CPF Board as and when required
• Update and disseminate manpower status reports internally as and when necessary.
• Prepare reports to Finance on accruals and benefits tracking

Others

• Involve in the new HRIS implementation, testing, data validation, and migration.

What we look for

Experience:

1 - 2 years but fresh graduates are welcome to apply

Competencies required:

• Organized & meticulous, especially with numbers
• Positive work attitude with a fun-loving and approachable personality
• Resourceful has initiative, and is eager to learn
• Good interpersonal & communication skills
• Ability to work independently with little supervision 

Talent Drivers