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Job Title:  Accounting Coordinator

Date: 
Location: 

New York, NY, US, 10013

Full/Part Time:  Full-Time
Contract Type:  Regular/Permanent
Hours per week:  40
The Body Shop

When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good – that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here. 

 

The Body Shop, along with Aesop and Natura, is part of Natura & Co, a global, multi-channel and multi-brand cosmetics group that is committed to generating positive economic, social and environmental impact. Group owner Natura is Brazil's number one cosmetics manufacturer. Sustainable development has been the company's guiding principle since it was founded in 1969. In fact, this is an incredibly exciting time for The Body Shop. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up. 

Your role in a nutshell

Accounting Coordinator is reposnsible for ensuring that the day-to-day accounting tasks are completed efficiently and in a timely manner.  The role will support US and Canada markets.

More about the role

Create Purchase Orders 
Receipt Purchase Orders
Resolve Purchase Order issues based on parked invoice report
Facilitate processing of vendor invoices by ensuring all required information is complete and forwarding the invoices to the International Accounts Payable Team 
Monitor rent mailbox
Update rent payment worksheet for Accounts Payable processing to ensure timely payment of rent
Reconcile rent account statements, as needed
Adding, updating and terminating leases in Qube (lease accounting software
Assist in preparing accruals
Post journal entries
Tax support – Track tax filings, mailings and filings.
Property tax bills and payments – work with 3rd party service provider to ensure timely payment of property tax bills
Business license application/renewal – work with legal and 3rd party service provider to complete and track business license applications and renewals 
1099 reporting
Unclaimed property filing – negative filing for 20 states
Facilitate vendor creation or amendment by ensuring all submitted information is complete and meets requirements of Global Master Data.
Assist with completion of Call-back forms – vendor amendment form
Ascertain that the task is completed by Global Master Data
Print, distribute, mail and track local checks to vendors (about 10 checks per week)
Keep copies of checks and log when checks are sent out
Log, deposit and code checks received

Create and remove Concur users
Respond to user inquiries in a timely manner
Maintain Concur general ledger and cost center tables and mappings as well as running monthly reports 

Ensure the fleet program is in compliance with government rules and regulations and files paperwork in support of this compliance as needed. 
Open tickets to retrieve cars from terminated employees or order cards for new drivers
Run reports as needed
Assist users with program inquiries
Facilitate new card application for employees as well as cancellation of cards for terminated card holders
Download and prepare Amex BTA (Business Travel Accounts) transactions for approval and processing.
Open mail and take action as necessary – at least 20 mail a day is received
Perform other related duties as assigned or requested
Responsible for maintaining the ethical standards of The Body Shop including minimizing the environmental, health and safety risks in the workplace

What we look for

Bachelor’s degree in Accounting or Finance
Five or more years experience preferably in retail industry
Proficient using Windows, Microsoft Office Suite of products, specifically Excel, Internt Applications and e-mail.
Exerpience using SAP a must.
Excellent organizational skills and ability to handle multiple taks in a fast paced environment are necessary.
Excellent Communications skills
High level of accountability, accuracy, and efficiency, especially when multitasking
Ability to work overtime, as necessary.
Interacts Effectively (strong interpersonal skills with external customers & internal business partners)
Strong verbal and written communication skills required to effectively communicate with vendors and internal customers.
Ability to apply proper analytical & problem solving skills.
 

Talent Drivers
Leadership
Commerciality
Purpose
Personal Conduct
Collaborative Skills


Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

Job Segment: Environmental Health & Safety, Healthcare